Time Blocking For Entrepreneurs – How To & Tips

Bridie Houlihan

Bridie Houlihan | Founder & CEO of Female Health Founders


In the fast-paced world of health entrepreneurship, mastering time management is crucial. Enter “time blocking,” a powerful strategy that not only enhances productivity but also fosters a healthy work-life balance. In this masterclass article, we’ll explore the ins and outs of time blocking, offering practical tips and introducing top time blocking apps, time blocking template, and an introduction to the time blocking technique.


What is Time Blocking

Time blocking is a transformative scheduling method that involves breaking your day into distinct blocks of time, each devoted to a specific task or category of tasks. This structured approach enhances focus, efficiency, and guards against multitasking – a notorious time thief. For female health founders, time blocking is more than a productivity hack; it’s a strategy that allows focused periods for crucial activities like research, networking, product development, and self-care. It empowers entrepreneurs to navigate the unique challenges of the healthcare sector with precision and purpose.


Top Time Blocking Apps

  1. Trello: Trello is a versatile project management tool that lets you create boards, lists, and cards to organise your tasks. With a simple drag-and-drop interface, it’s an intuitive choice for implementing time blocking. (Our founder Bridie’s personal favourite!).
  2. Asana: Asana is a powerful app that combines task management, project planning, and team collaboration. Its calendar view makes it easy to incorporate time blocking into your workflow.
  3. Focus@Will: This app is designed to enhance focus through personalised music channels. Tailor your work soundtrack and sync it with your time blocks to maintain concentration and productivity.
  4. Todoist: Todoist is a feature-rich task manager that allows you to organise your projects with due dates and priorities. Its seamless integration with various platforms makes it a handy companion for time blocking.
  5. Google Calendar: An oldie but a goodie, Google Calendar remains a popular choice for time blocking. Its simplicity and integration with other Google apps make it a reliable tool for entrepreneurs.

Time Blocking Template

Creating a time blocking template provides a visual roadmap for your days. Here’s a simple guide to crafting an effective template:

  1. Define Priorities: Identify your overarching goals and priorities, both for your business and personal life. This forms the foundation for effective time blocking.
  2. Create a Master Schedule: Develop a master schedule that encompasses the entire week. Allocate time for recurring activities, meetings, and essential personal commitments.
  3. Divide Your Day: Break your day into specific blocks, assigning each to a particular type of activity. For instance, designate morning blocks for strategic planning and afternoons for client meetings or product development.
  4. Be Flexible: While a time blocking template provides structure, allow for flexibility. Unexpected challenges and opportunities are inherent in entrepreneurial endeavors, so leave room for adjustments.

Time Blocking Technique

Implementing an effective time blocking technique involves a blend of discipline and adaptability. Here are key tips for success:

  1. Protect Your Focus: During each time block, commit to staying focused on the designated task. Minimize distractions, turn off non-essential notifications, and create a conducive work environment.
  2. Prioritise Self-Care: As female health founders, prioritise self-care by integrating blocks for exercise, mindfulness, or breaks to recharge. Your well-being directly impacts your business’s vitality.
  3. Batch Similar Tasks: Group similar tasks together to capitalise on efficiency. Whether it’s responding to emails, conducting research, or attending meetings, batching minimises context switching, enhancing overall productivity.
  4. Review and Adjust: Regularly review your time-blocking strategy to assess its effectiveness. Identify patterns, celebrate successes, and be open to adjusting your schedule based on evolving priorities.
  5. Utilise Technology: Leverage productivity tools and apps to streamline your time-blocking efforts. Calendar apps, project management tools, and reminder apps can be invaluable in maintaining a structured schedule.

As visionary leaders of the women’s health entrepreneurial realm, female founders can harness the transformative power of time blocking and associated techniques to propel their ventures to new heights. By embracing this method, not only do they optimise their workdays for peak productivity, but they also carve out space for personal well-being, fostering a sustainable and fulfilling entrepreneurial journey.